Administrative Support Staff
The Administrative and Executive Assistant will provide support to operations by performing functions related the staffing and administrative functions.
Administrative Assistant: Responsible for providing administrative support such as managing calendars, scheduling appointments, organizing meetings, and handling correspondence. Must possess strong organizational skills and attention to detail.
Executive Assistant: Support high-level executives by managing schedules, coordinating travel arrangements, preparing reports, and facilitating communication between departments. Requires excellent communication and decision-making abilities.
Essential Functions:
- Maintains related staffing logs
- Prepares paperwork for HR for newly hired employees
- Liaison to Clients for all related paperwork and invoices
- Reconciliation of timesheets
- Uses payroll system to ensure timesheets are correct for payroll processing
- Assist employees with completing forms and any related questions
- Ensures company’s compliance adherence and certifications are maintained, for all licensed and commissioned colleagues.
Knowledge, Skills & Abilities:
- Excellent organizational and communication skills
- Attention to detail
- Problem solving abilities
- Bi-lingual a preferred, not required
- Payroll systems experience preferred.
Experience & Education:
- High School Diploma **required. Bachelors (preferred)
- Minimum of 1 year related work experience in the above listed Essential Functions
- Experience in professional settings required. No retail.
Core Competencies:
- Uncompromised integrity
- Results-oriented mindset
Physical Requirements:
- Able to ambulate in a safety sensitive environment
- Ability to use a computer and keyboard on a daily basis
- Ability to use a phone on a daily basis
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- HR Clerical: 1 year (Preferred)
- payroll timesheet review: 1 year (Preferred)
- Recruiting: 1 year (Preferred)